Chamber Singers is looking for our next Executive Director, and we would love to have someone passionate about our organization and the performing arts consider the position!
Executive Director
Cheyenne Chamber Singers – Cheyenne, WY
Position Summary
The Cheyenne Chamber Singers seek a dynamic and detail-oriented Executive Director to oversee the day-to-day non-musical operations of the organization. This position requires strong administrative, organizational, and communication skills, as well as a passion for the performing arts and a commitment to advancing the choir’s mission of artistic excellence and community engagement.
The Executive Director serves as a vital link between the Board of Directors, Artistic Director, singers, and community, ensuring that concerts, events, and organizational activities run smoothly. The successful candidate will demonstrate professionalism, creativity, and the ability to balance multiple priorities in support of the organization’s artistic and operational goals.
Key Responsibilities
Administration, Governance & Financial Management
• Serve as an ex-officio member of the Board of Directors and attend all Board meetings.
• Maintain regular communication with the Artistic Director, Board Chair, and Marketing Director to align administrative and artistic goals.
• Perform general bookkeeping duties, including maintaining financial records, tracking income and expenses, and assisting the Treasurer with reporting.
• Coordinate with the Treasurer and Artistic Director on financial administration, including artist fees, salaries, contractor payments, and deposits.
• Assist in preparing and monitoring the annual budget.
• Maintain organized administrative and financial files, contracts, and records.
Concert & Event Operations
• Reserve rehearsal and performance spaces.
• Negotiate contracts for concert dates, rehearsal facilities, and performance venues.
• Arrange and oversee ticketing for concerts, including online and in-person sales.
• Manage facility set-up and logistics for concerts, rehearsals, and organizational events.
• Schedule and coordinate the season kickoff, annual meeting, and other events.
Marketing & Promotion
• Work closely with the Marketing Director to enhance the visibility and reputation of CCS.
• Coordinate graphic design, printing, and production of concert programs, posters, and publicity materials.
• Oversee printing and distribution of promotional materials throughout the community to broaden audience reach.
• Support communications efforts, including social media and community engagement.
Fundraising & Development
• Assist with the planning, coordination, and execution of fundraising events and campaigns.
• Support Board committees in donor cultivation, sponsorship development, and community partnerships.
• Collaborate on Development Fund activities that sustain the artistic and educational mission of the Chamber Singers.
Membership & Special Projects
• Maintain consistent communication with singers and Board members during and between performance seasons.
• During travel years, assist in forming and supporting the travel committee.
Qualifications
• Strong organizational, communication, and administrative skills.
• Basic bookkeeping and financial management experience required.
• Applicant must provide bookkeeping software.
• A passion for the arts and commitment to the mission of the Cheyenne Chamber Singers.
• Ability to work collaboratively with artistic leadership, Board members, and volunteers.
• Experience in arts administration, nonprofit management, or related field preferred.
• Proficiency with office software, accounting tools (e.g., QuickBooks or similar), online ticketing platforms, and social media tools desirable.
Compensation & Hours
• Part-time position; hours vary with the concert season and organizational needs.
• Salary: $5,000 annually.
Application Process
Interested candidates should submit a cover letter, résumé, and references to skastens@aol.com.
Applications will be accepted until November 10, 2025.
About the Cheyenne Chamber Singers
Founded in 1991, the Cheyenne Chamber Singers is a premier auditioned community ensemble dedicated to performing a diverse repertoire of choral music at the highest artistic level. Under the leadership of Artistic Director Sean Ambrose, the ensemble continues a tradition of excellence established by founding director Dr. Jane M. Iverson. The Singers present concerts that enrich the cultural life of southeastern Wyoming, foster artistic collaboration, and celebrate the transformative power of music.
As an ensemble of gifted volunteer singers supported by part-time staff, the Cheyenne Chamber Singers are recognized for both artistic achievement and community impact. Through performances, outreach, and partnerships, the group seeks to engage audiences of all ages while cultivating a vibrant and enduring choral tradition.
